TERMS OF SERVICE FOR TAX AND ACCOUNTING SERVICES – ACCOUNTING DATA ENTRY
Accounting and accounting advice
Periodic bookkeeping in our computer system of all the company’s documentation: invoices, receipts, bank transactions, rentals and leases. Advice on the accounting treatment of different transactions in order to maintain accounting records that reflect a true and fair view of the company.
For the proper functioning of this service, it is essential that you send us the corresponding information (lists of invoices issued and received, issued invoices, received invoices and other necessary documentation) on a monthly basis. Therefore, it is necessary that you send us the documentation relating to the immediately preceding month before the 5th day of each month.
Only if the above requirement is met can we guarantee the appropriate quality of our service. In the event of non-compliance, where all documentation for a period is submitted during the month in which tax returns are due, we cannot guarantee either the timely filing or the correct filing (without errors) of the corresponding tax forms. Only where all necessary documentation is received monthly and before the 5th day of each month will Gestingral be responsible for any penalties, surcharges, late-payment interest and/or similar charges resulting from the incorrect filing or late filing of tax forms.
Filing of tax forms
Preparation and filing of the different tax returns and self-assessments, depending on the circumstances of the company, including VAT returns (Forms 303 or 309 and annual summary Form 390), personal income tax withholdings for employees or professionals (Form 111 and annual summary Form 190), personal income tax withholdings on rents (Form 115 and annual summary Form 180), withholdings on certain income from movable capital (Form 123 and annual summary Form 193), instalment payments of Corporate Income Tax (Form 202), and other returns such as the recapitulative statement of intra-Community transactions (Form 349), the statistical declaration of intra-Community trade (INTRASTAT) or the annual declaration of transactions with third parties (Form 347).
Tax deferral applications
When filing certain periodic tax self-assessments, the Tax Agency (AEAT) allows taxpayers to request a full or partial deferral, subject to a series of pre-established conditions and deadlines under the General Tax Law. Deferral cannot generally be requested for forms relating to withholdings (Forms 111, 115 and 123) or for instalment payments of Corporate Income Tax (Form 202), except under certain specific conditions.
| If this service is not included in the selected fee, please note that any request for a tax deferral will be billed separately according to the fees established for this service. |
Tax advice
Tax optimisation, aimed at reducing tax liabilities within the legal framework, is one of our main objectives. We seek to optimise both current and future situations, not only within the framework of the company itself but also within the framework of its shareholders, looking for the most efficient structures. This service also includes the resolution of specific tax queries and issues related to the activity, such as Corporate Income Tax deductions, applicable VAT rates or transaction place-of-supply rules.
Registrations, deregistrations and amendments to tax census obligations
Registrations and deregistrations of business activities, census amendments with the Tax Agency, modifications to tax obligations (registrations and deregistrations of Forms 111, 115, etc.), changes to the company’s registered address and any other census amendments. Registration in the VIES database through inclusion in the Register of Intra-Community Operators maintained by the Tax Agency. Obtaining a VAT identification number (NIF-VAT) to carry out certain intra-Community transactions.
| If this service is not included in the selected fee, please note that any advice and processing relating to a registration, deregistration or census amendment will be billed separately according to the fees established for this service. |
Preparation of balance sheets for banks
Preparation of customised balance sheets according to the needs of the client and the bank. Analysis of balance sheets and financial ratios with the aim of facilitating access to bank financing.
| If this service is not included in the selected fee, please note that any specially prepared bank balance sheet will be billed separately according to the fees established for this service. |
Quarterly results analysis meeting
Quarterly face-to-face meetings to monitor the results of the financial year. Analysis and review of results through indicative ratios, together with quarterly consultancy regarding the company’s economic and financial performance. These meetings are held quarterly according to the client’s needs and interests to ensure proper follow-up.
Pre-year-end meeting
Face-to-face meeting to forecast the closing of the current financial year before year-end and assess the anticipated profits or losses of the financial year. This meeting is generally held between October and December and aims to define the most appropriate year-end strategy for the interests of the company and/or the entrepreneur.
Year-end closing meeting
Face-to-face meeting to finalise the closing of the financial year. This meeting is generally held once the financial year has ended, fourth-quarter tax returns have been filed and the various annual returns have been submitted. Accordingly, it is typically held between February and April. Depending on the needs of the company and/or entrepreneur, this meeting may be replaced by discussions conducted by telephone or email.
Legalisation of accounting books
Legalisation of accounting books with the relevant Commercial Registry within four months of the end of the financial year. Accordingly, the legalisation process is generally carried out during April in relation to the preceding financial year.
| If the legalisation of accounting books is not included in the selected fee, the charge will be €85 + VAT (Commercial Registry fees not included) for each financial year. |
Corporate Income Tax (IS) and Annual Accounts
Preparation and filing of Corporate Income Tax (Form 200) and the Annual Accounts for the financial year. Generally, the filing deadline for Corporate Income Tax is 25 July in respect of the immediately preceding financial year, and the filing deadline for filing the Annual Accounts is 30 July in respect of the same financial year.
| If the preparation and filing of Corporate Income Tax and the Annual Accounts are not included in the selected fee, the charge will be €295 + VAT (Commercial Registry fees not included) for each financial year. |
Personal Income Tax returns for shareholders and company directors
Preparation and filing of Personal Income Tax returns (IRPF, Form 100) for each shareholder and company director. The Personal Income Tax filing campaign takes place between April and June each year.
| If the preparation and filing of Personal Income Tax returns are not included in the selected fee, charges will be assessed according to the specific circumstances and components of each tax return. |
Monitoring of DEHú electronic notifications
Receipt of notifications sent by the Tax Agency and Social Security to the company. Daily monitoring of the electronic notifications mailbox, including control of deadlines for responding to requests and other notifications
