TERMS OF SERVICE FOR TAX AND ACCOUNTING SERVICES FOR ASSOCIATIONS

Accounting and accounting advice

Periodic bookkeeping in our computer system of all the association’s documentation: invoices, receipts, bank transactions, rentals and leases. Advice on the accounting treatment of different transactions in order to maintain accounts that reflect a true and fair view of the association.

For the proper functioning of this service, it is essential that you send us the corresponding information (lists of invoices issued and received, issued invoices, received invoices and other necessary documentation) on a monthly basis. Therefore, it is necessary that you send us the documentation relating to the immediately preceding month before the 5th day of each month.

Only if the above requirement is met can we guarantee the appropriate quality of our service. In the event of non-compliance, where all documentation for a period is submitted during the month in which tax returns are due, we cannot guarantee either the timely filing or the correct filing (without errors) of the corresponding tax forms. Only where all necessary documentation is received monthly and before the 5th day of each month, will Gestingral be responsible for any penalties, surcharges, late-payment interest and/or similar charges resulting from the incorrect filing or late filing of tax forms.

Filing of tax forms

Preparation and filing of the different tax returns and self-assessments, depending on the circumstances of the association, including VAT returns (Forms 303 or 309, and annual summary Form 390), personal income tax withholdings for employees or professionals (Form 111 and annual summary Form 190), personal income tax withholdings on rents (Form 115 and annual summary Form 180), withholdings on certain income from movable capital (Form 123 and annual summary Form 193), instalment payments of Corporate Income Tax (Form 202), and other returns such as the recapitulative statement of intra-Community transactions (Form 349), the statistical declaration of intra-Community trade (INTRASTAT), or the annual declaration of transactions with third parties (Form 347).

Tax deferral applications

When filing certain periodic tax self-assessments, the Tax Agency (AEAT) allows taxpayers to request a full or partial deferral, subject to a series of pre-established conditions and deadlines in accordance with the General Tax Law. Deferral cannot generally be requested for forms relating to withholdings (Forms 111, 115 and 123) or instalment payments of Corporate Income Tax (Form 202), except under specific conditions.

Tax advice

Tax optimisation, aimed at reducing tax liabilities within the legal framework, is one of our main objectives. We seek to optimise both current and future situations, not only within the association itself but also within the framework of its members, looking for the most efficient structures. This service also includes the resolution of specific tax queries and issues related to the activity, such as Corporate Income Tax deductions, applicable VAT rates or transaction place-of-supply rules.

Registrations, deregistrations and amendments to tax census obligations

Registrations and deregistrations of activity headings, census amendments with the Tax Agency, modifications to tax obligations (registrations and deregistrations of Forms 111, 115, etc.), changes to the association’s address and any other census amendments. Registration in the VIES database, through inclusion in the Register of Intra-Community Operators maintained by the Tax Agency. Obtaining a VAT identification number (NIF-VAT) to carry out certain intra-Community transactions.

Financial year-end meeting

Face-to-face meeting to finalise year-end matters. This meeting is usually held once the financial year has ended, the fourth-quarter tax returns have been filed and the annual summary returns have been submitted. Therefore, it is normally held between February and April. Depending on the needs of the association, this meeting may be replaced by year-end discussions carried out by telephone or email.

Corporate Income Tax (IS)

Preparation and filing of Corporate Income Tax (Form 200) for the financial year. Generally, the filing deadline for Corporate Income Tax is 25 July in respect of the immediately preceding financial year.

Electronic notification monitoring service

Receipt of notifications sent by the Tax Agency and Social Security to the association. Daily monitoring of the electronic notifications mailbox, including control of deadlines for responding to requests and other notifications received. This helps prevent notifications from remaining unattended and being deemed served through official publication, which may have serious consequences in addition to potential penalties.

Tax Agency tax compliance certificates

A Tax Agency tax compliance certificate is an official document certifying that the association is up to date with its tax obligations or detailing any outstanding tax debts. Such certificates may be required in certain situations, such as commercial relationships with customers or suppliers, or when applying for financing.

Management of garnishment proceedings

The Tax Agency issues garnishment orders relating to third-party credits, whether concerning suppliers or employees, in order to recover outstanding debts owed to the Tax Agency. Managing responses to these garnishment procedures, which may cause significant financial consequences if handled incorrectly or ignored, is one of the services we provide.

Invoice Management Program

Access to and use of the “Matrix DIFS” software for the management of issued and received invoices. The software allows invoices to be indexed by customer/supplier, month, quarter, etc. It also enables users to issue invoices and send them to customers directly from the platform.

24/7 access to the Gestingral Portal

The Gestingral Portal provides permanent access, 24 hours a day, 7 days a week, to all available documentation, including periodic tax returns, deeds, invoices and other documentation. It is a tool that provides immediate access to the necessary information and documents.